S. Anselm’s School is committed to protecting your privacy and handling personal data lawfully, fairly and transparently.

This privacy policy explains how we use personal data when you contact us via our website.

1. Who we are

Data Controller:
S. Anselm’s School

Contact details:
S. Anselm’s School
01629 343434
office@anselms.co.uk

We are registered with the Information Commissioner’s Office (ICO).

Our Chief Privacy Officer (CPO) is John Biggin, who is responsible for overseeing data protection compliance and handling queries.

2. What this privacy policy covers

This policy applies to:

  • Individuals who contact us via website booking forms or email
  • Prospective parents and families making admissions enquiries

It does not replace or override other school policies or privacy notices which apply to pupils, parents, staff, alumni or visitors once a relationship with the school exists.

3. Personal data we collect

Enquiry and contact data (including children’s data)

When a parent or guardian completes a booking or enquiry form, we collect personal data necessary to manage admissions enquiries or administer your booking. This may include:

Parent / guardian data

  • Name
  • Email address
  • Telephone number

Child data

  • Child’s name
  • Date of birth
  • Intended entry term (school or nursery)

4. How we use your personal data

We use personal data to:

  • Respond to enquiries and requests from parents and guardians
  • Manage and assess admissions enquiries
  • Communicate information you have requested
  • Determine eligibility for entry to the school or nursery

If a family joins the school or nursery, relevant enquiry data will be transferred securely to the school’s management and learning systems, including iSAMS and/or Tapestry, so that we can meet our educational, safeguarding and administrative obligations.

5. Lawful basis for processing

We process personal data under legitimate interests, as it is necessary to:

  • Respond to enquiries from prospective parents and families
  • Provide information about the school and admissions

This processing includes the collection of limited personal data relating to children where it is necessary to manage admissions enquiries initiated by parents or guardians.

We have balanced these interests against your rights and freedoms and believe this processing is reasonable and expected.

You have the right to object to processing based on legitimate interests at any time.

6. Marketing and communications

We may contact you with information relevant to your enquiry, such as admissions information or open day details.

You will not receive irrelevant or excessive communications, and you can object or opt out at any time by contacting us at office@anselms.co.uk.

If you ask us to stop contacting you, we may retain a minimal record of your request to ensure your preferences are respected (known as a suppression record).

8. Who we share data with

We may share personal data with trusted third parties who support our admissions and communications processes, including:

  • IT and website service providers
  • Form-processing providers

We only share data where necessary and ensure appropriate contractual and security protections are in place.

9. How long we keep your data

We retain personal data only for as long as necessary:

  • Enquiry data is kept while correspondence remains active
  • Data is reviewed and securely deleted when no longer required

Retention is aligned with our internal Data Retention & Destruction Policy.

10. Children’s data

Our website is intended for parents and guardians.

We collect limited personal data about children only where it is provided by a parent or guardian as part of an enquiry or admissions process. This may include a child’s name, date of birth and intended entry term.

This data is processed solely for the purpose of managing admissions enquiries and assessing eligibility for entry.

If a family joins the school or nursery, this data will be transferred securely to the school’s internal systems (including iSAMS and/or Tapestry) to support the provision of education and care.

Children should not submit personal data directly via the website without parental involvement. If we become aware that personal data has been provided inappropriately, we will delete it.

11. Your data protection rights

You have the right to:

  • Access your personal data
  • Request correction or deletion
  • Object to processing based on legitimate interests
  • Restrict processing in certain circumstances
  • Lodge a complaint with the ICO

Some requests may be limited where exemptions apply (for example, where data includes third-party information or must be retained for legal reasons).

To exercise your rights, contact:
office@anselms.co.uk

12. Complaints

If you are unhappy with how we handle your personal data, you may complain to:

Information Commissioner’s Office (ICO)
www.ico.org.uk

13. Changes to this policy

We may update this privacy policy from time to time. The most recent version will always be published on our website.

Last updated: 20 February 2026